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BYLAWS OF THE SOCIETY OF ANATOMY AND CLINICAL ANATOMY The foundation of the Society of Anatomy and Clinical Anatomy is accepted by the Governorship of Ankara inscription code no. 06-39-061 and dated 8.10.1991. NAME AND HEADQUARTERS Article 1 – The name of the society is "Society of Anatomy and Clinical Anatomy". The headquarters of the Society is located in ANKARA. The Society has no branch.
OBJECTIVES Article 2 – The Society is founded for science and solidarity. In general means, the Society helps to the development of science of Anatomy (Macroscopic and Microscopic Anatomy, and Embryology), and improves scientific collaboration and relationship between other departments of sciences. It provides unity and solidarity among members, protects and seeks remedy for their rights. Article 3 – Purposes of the Society: A. To carry out scientific research in the departments of Anatomy, Histology and Embryology, and to publish every kinds of scientific developments and discoveries for announcing them to its members. For this purpose, to seek for issuing possibilities of publications such as books, journals, bulletins and etc; B. To organize congresses, conferences, seminars, panels and forums; C. To support researches that shall be carried out in relevant fields in order to provide scientific development, to launch research funds and to adjudge prizes to successful scientists. D. To collaborate with other institutions and associations that deal with health and Anatomy issues; and to convey innovations of the departments of Anatomy, Histology and Embryology to the world of science and field of application. To support education and training in these departments to become contemporary in Turkey; E. To organize balls, concerts, cocktail receptions, entertainments, tours and similar activities in order to increase social development and solidarity among its members; F. To take actions by relevant authorities in connection with above mentioned objectives. FOUNDERS OF THE SOCIETY Article 4 – Founders of the Society are below mentioned real persons:
Name / Surname / Place of Birth / Date of Birth / Occupation / Address / Nationality
Mehmet Tahir Kaplan ARINCI – Iskilip / Çorum, 1930, Professor of Anatomy, Ankara University, School of Medicine, TR
Fatma Türkan EREM - Mihalıçcık, 1934, Professor of Anatomy, Uludağ University, School of Medicine, TR
Doğan AKŞİT- Denizli, 1942, Professor of Anatomy, Hacettepe University, TR
Ahmet ÇİMEN - Nazilli, 1946, Professor of Anatomy, Uludağ University, TR
Alaittin ELHAN – Kilis / Gaziantep, 1945, Professor of Anatomy, Ankara University, TR
Erdoğan ŞENDEMİR - Bursa, 1960, MD, PhD, Uludağ University, TR
İbrahim TEKDEMİR – Yalova / Istanbul, 1961, MD, PhD, Ankara University, TR
SOCIETY MEMBERSHIP Article 5 – The ones, who comply with the conditions of the Law of Associations, work in the departments of Anatomy, Histology and Embryology and who are related to other disciplines by carrying out researches in these departments, can be members of the Society. There are 4 kinds of membership for the Society of Anatomy and Clinical Anatomy. A. Founding member, B. Regular member, C. Complimentary member, D. Honorary member.
A.
Founding member: These are the members who contribute to the
foundation of the Society. Requirements to become a Regular Member: 1- To submit a letter that is written by two regular members for presentation and recommendation; 2- To submit a signed application or application form for membership, including the statement of compliance to the objectives of the Society; 3- To be accepted as a member by the Board of Directors of the Society. C. Complimentary member: When regular members who are retired from their academic positions do not wish to remain as a regular member, they are directly deemed to be complimentary member after 6 months. D. Honorary member: These members are elected as Honorary Member by the recommendation of at least two members of the General Assembly, who have significant contributions to the science and education of Anatomy, and by the decision of the Board of Directors.
Concepts associated with membership: A. Honorary Chairman: The members who have significant contributions to the Society of Anatomy and Clinical Anatomy, to the Science and Education of Anatomy may be elected as the Honorary Chairman among regular, complimentary and honorary members by the offer of at least two members of the General Assembly and by the decision of the Board of Directors. Complimentary and Honorary members may be invited to the General Assembly for consultancy. However, they could not vote or be elected.
B. Member of the Ethics Board;
Duties of the Ethics Board:
C. Member of the Honorary (Advisory) Board of the Society: The Chairman of the Board of Directors of the Society become natural member of Honorary (Advisory) Board of the Society after his/her duty ends. The Board of Directors may take advices from the Advisory Board, if necessary. The Advisory Board may also deliver opinion, make suggestions to the Board of Directors, if necessary; however, the decisions of the Board of Directors are fully independent.
D. Member of the Qualifications Board of the Society:
Article 1– Definition The Qualifications Board of National Society of Anatomy and Clinical Anatomy is a subsidiary body of the Society of Anatomy and Clinical Anatomy, which works autonomously in accordance with below mentioned objectives. Article 2– Objectives Main objectives of the Qualifications Board of National Society of Anatomy and Clinical Anatomy are as in the followings: To establish, protect and develop the standards for postgraduate education of Anatomy; to provide quality inspection; to create and establish the conditions of a standard examination on national scale after postgraduate education; to issue compliance certificate for relevant discipline; to promote, encourage and supervise participation in educational activities after graduation. However, it does not aim to determine and audit the work principles of relevant discipline. Article 3– Address The address of National Society of Anatomy and Clinical Anatomy is determined to be the address of the Society of Anatomy and Clinical Anatomy. BOARDS AND COMMISSIONS Article 4– Structure of the Board The Qualifications Board of National Society of Anatomy and Clinical Anatomy are composed of the following bodies: 4.1– General Assembly 4.2– Executive Board 4.3– Auditing and Advisory Board 4.4– Commission for Evaluating Educational Institutions and Programs 4.5– Examination Commission 4.1– General Assembly Everybody who is the member of the Society of Anatomy and Clinical Anatomy is natural member of the General Assembly. 4.1.1– Duties The General Assembly of Qualifications of National Society of Anatomy and Clinical Anatomy meets during national congresses, and it is the main decision-making body of the Qualifications Board. Main responsibility of the General Assembly is to elect, acquit, suggest and take necessary decisions for the Executive Board for 4 years. During General assembly without election, the Executive Board discusses and makes necessary suggestions on interim report. Once the Directive enters into force, the Compliance Certificate is issued to the persons who have Specialization Certificate or Diploma of Doctoral Degree and pass the Board Certification Examination. 4.2– Executive Board It is the board of which seven members are elected by General Assembly of National Qualifications. The Executive Board is composed of 9 regular and 9 alternate members (provided that the condition among the members of the society working at least for 10 years in an academic position should be observed). There are two representatives, who are elected by the Board of Directors of the Society of Anatomy and Clinical Anatomy, as members besides seven members who are elected by General Assembly of National Qualifications. The alternate members are elected by the Qualifications Executive Board for once at the foundation stage, and later they are elected by candidate indication of the Qualifications Executive Board together with the elections of the Executive Board. The Executive Board selects one chairman, two deputy chairmen, one secretary and a reporter among its members. The Executive Board is elected for 4 years. The members, whose titles are changed within term of office of the Board, continue to work. The members of the Executive Board cannot serve more than two periods. Persons who shall work in this board should be working in academic positions in Educational Institutions (The ones who have granted the titles of Professor, Associate Professor or Assistant Professor in Schools of Medicine which have the Department of Anatomy). The Executive Board is responsible to the Board of Directors of the Society. 4.2.1– Duties To ensure and monitor works of the Qualifications Boards and Commissions of National Society of Anatomy and Clinical Anatomy; to regulate functions of Qualifications; to determine examination dates and fees of the Board Certification Examination and to announce these at the beginning of the year; to approve examination lists; to announce examination dates and to approve documents; to gather together the General Assembly of Qualifications and to submit Work Report; to evaluate the recommendations of the General Assembly; to evaluate and deal with the reports of the education commissions. 4.3– Auditing and Advisory Board of Qualifications The Board is elected by Qualifications Executive Board among members, who have academic careers at least for 10 years in educational institutions, as 3 regular and 3 alternate members (at least 1 member should be professor). The election of the members of the Auditing Board of Qualifications is carried out on a date which is found to be appropriate by the Qualifications Executive Board. The date of election is preferred to be within the first month of the period when Qualifications Executive Board starts to work. These members can be elected once in every two years for maximum 2 periods. 4.3.1– Duties The Auditing and Advisory Board of Qualifications audits works and decisions of the Executive Board at least once in a year and reports on divisive issues, which are foreseen by the Executive Board, when necessary. This Board draws up an interim report for the first two years and a final report at the end of the period. The report is submitted to the General Assembly. 4.4– Commission for Evaluating Education The Commission is composed of 7 members who are to be elected by the Executive Board amongst “active lecturer” personnel (at least 3 members should be professors). These members should have granted the titles of Professor, Associate Professor or Assistant Professor in Schools of Medicine which have the Department of Anatomy. These members can be elected once in every two years for maximum 2 periods. The members of the Commission select one chairman and one secretary amongst them. The Commission submits the report to the Executive Board, which is drawn up by Board meeting at least once in a year or by the call of the Executive Board. 4.4.1– Duties To determine educational curriculum and to make suggestions to the Executive Board; to audit Educational Institutions and Education Programs once in two years and to submit a report to the Executive Board; to carry out activities for training educational personnel and to make suggestions; to determine standards for Educational Institutions and to make suggestions to the Executive Board; to prepare implementation book and to make suggestions about its implementation. 4.5– Examination Commission The Commission is composed of 5 members who are to be elected by the Executive Board amongst members who have granted the titles of Professor and Associate Professor in Schools of Medicine which have the Department of Anatomy (at least 2 members should be professors). These members are elected for 4 years. The members of the Commission select one chairman and one secretary amongst them. The members of the Examination Commission should have academic careers at least for 5 years in as lecturer personnel. Commission submits a report, which includes annual evaluations, to the Executive Board by meeting at least 4 times in a year. 4.5.1– Duties This Commission evaluates the applications of the candidates who apply for the Board Certification Examination and provides admission to the examination for the ones who are found to be Qualifications; ensures that the Board Certification Examination is prepared; provides scientific control of the content of written knowledge evaluation Board Certification Examination; determines oral/ skill evaluation Examination Juries*; evaluates the results of the Examination and informs the Executive Board; provides in-education examinations to prepared and carried out; evaluates in-education examinations and informs necessary commissions and institutions; determines Sub-Commissions in connection with preparation of the Examinations. * In order to be in Examination Juries, it is mandatory to work in Schools of Medicine which have the Department of Anatomy for at least 5 years as professor. POSTGRADUATE FIELD AND EDUCATION 4.6– Postgraduate Field It covers all sub-fields within the field of Anatomy. 4.7– Postgraduate Education The period of education, rotations and their periods are determined by the Charter on Training of Medical Specialists and the Regulation of Postgraduate Training and Education of Higher Education Council. CERTIFICATION OF EDUCATION 4.8– General Principals and Criteria “Certificate of Education” should be issued to the ones who complete legal period in educational institutions which are entitled to educate in the Department of Anatomy. The period in education should last at least the period which is determined in the Charter on Training of Medical Specialists and the Regulation of Postgraduate Training and Education of Higher Education Council. Furthermore, submits lists of procedures and attempts and implementation books to the examination commission for determining that they have received adequate practice training during training of medical specialists or doctoral students at the date of application. 4.9– Certification of Education The followings are required for participating in the examinations which are defined in Article 4.9.2: To document doctoral or specialist diploma in relevant department; It is mandatory to document “minimum implementation list” by Postgraduate Implementation Book (Assistant Record). These documents are examined by the examination commission and the ones who are found to be acceptable to grant the right to take the examination.
EXAMINATION 4.9.1– General Information The conditions, stages and schedule of the examination are determined by the examination commission after examinations are determined and individuals, who are acceptable to be admitted to the examination according to the criteria of the examination, are defined. At the beginning of each year, schedule of the examination is announced by the approval of the Executive Board. Examinations are held at least once in a year. The pre-condition is to be granted the Board Certificate at least one of the relevant main branches, in order to be granted the Board Certificate in lateral branches stated in the Bylaws on Training of Medical Specialists. 4.9.2– Board Certification Examination It is necessary to have certificate of education and to complement necessary documents for taking the Board Certification Examination. The Board Certification Examination is held in two stages; written examination for knowledge evaluation and skill evaluation examination. The First Stage (Written Examination for Knowledge Evaluation): This knowledge evaluation examination is held once in a year. The ones who complete their education period should take and pass the examination within 5 years. There are two more examination opportunities for the ones who cannot pass the examination. However, it is required to have additional works running for three months in an educational institution or to have at least 50 credits (of which at least 30 credits should be received in activities of the field of Anatomy) within last two years in activities which are credited by TTB-STE Council (Turkish Medical Association Permanent Medical Training Council) or by international organizations, in order to take these additional examinations. The ones who pass the examination are entitled to take oral examination which is the second stage. The scope and method of the examination is determined by the Examination Commission. The results of the examination are notified to the person who has taken the examination and to the educational institution. The Second Stage (Skill Evaluation Examination): This examination is held as oral and/ or applied at least once in a year in order to evaluate laboratory skills of the person for practice. The ones who pass the written examination are entitled to participate in this examination. The examination is held by a Jury who shall examine specialization skills in relevant field on the basis of “troubleshooting” and Qualifications. The ones who pass the written examination should pass the oral examination within 5 years. There are two more examination opportunities for the ones who cannot pass the examination. However, it is required to have additional works running for three months in an educational institution or to have at least 50 credits (of which at least 30 credits should be received in activities of the field of Anatomy) within last two years in activities which are credited by TTB-STE Council (Turkish Medical Association Permanent Medical Training Council) or by international organizations, in order to take these additional examinations. 4.10– Certification of Qualifications “Board Certificate” is issued as the result of examination. This certificate is valid for 10 years; the person should retake certificate examination after 10 years. 4.11– Re-certification The ones who pass Board Certification Examination should retake certificate examination after 10 years. It is required to attend to educational activities after graduation in relevant field which are credited by TTB-STE Council (Turkish Medical Association Permanent Medical Training Council) and to have at least 200 STE (Permanent Medical Training) credits, in 10 years in order to take this examination. 100 credits should be received at the last 5 years. Recertification examination is held twice a year as Oral Examination on the basis of practice and new developments. The ones can only take this examination for 4 times. The ones who cannot pass this examination should have works running for three months as observer in an educational institution within two years or to have 60 TTB-STE (Turkish Medical Association Permanent Medical Training) credits within two years. The ones who fulfill this condition are entitled to take the examination for two more times. SPECIAL SITUATIONS 5.1 The ones who work in the School of Medicine as professor, associate professor, assistant professor, university lecturer, specialist or doctor of sciences at the date this Directive enters into force are entitled to have Board Certificate without taking any examination. 5.2 This Directive enters into force as of its acceptance by the General Assembly of the Society of Anatomy and Clinical Anatomy. If the ones, who have completed their Specialization or Doctoral education in a foreign country, can document that the diploma which is granted in that country is accepted to be equivalent by Turkish competent authorities and they fulfill the conditions to take the Board Certification Examination, they may take the Board Certification Examination. The conditions and rules for these people should be same as the ones who receive training for specialization and doctoral education. In the case that Turkey is accepted as principal member of UEMS and accepted to the examination in relevant field, UEMS Board Certificate shall be deemed to be equivalent to the certification of Turkish Anatomy Qualifications. 5.3 The board certificate is null and void in the case that the person who holds the certificate is forbidden from the profession. 5.4 The first board certification examination shall be held within four years from the beginning of effective date of this Directive. 5.5 In the cases that aren’t specified in this Directive or in flagrant contradictions, decision-making body is the General Assembly. 5.6 Postgraduate Education Implementation Book is not required within 5 years from the beginning of effective date of this Directive. 5.7 Disciplinary Regulations of the Society of Anatomy and Clinical Anatomy are applied to the ones who cannot perform their duties assigned by the Boards.
Article 6 – Resignation and dismissal of members: By written resignation and notifying the Board of Directors, each member has the right to resign from the Society, provided that the resignation is declared before 6 months. Name of the member who resigns is excluded from members’ registry. Membership fee of the current year is paid by the member. The members who resign from membership cannot be initiated again until one ordinary board meeting passes off. If the member, who haven’t paid membership fee for two consecutive years, do not pay membership fee within additional period, the member shall be dismissed from membership. The members, who behave contrary to the objectives of the Society, may be dismissed from membership by the decision of the Board of Directors after an inquiry. These may raise an objection against dismissal of membership within one (1) month. The final decision for objection is made by the General Assembly.
Article 7 –
The Board of Directors makes a decision for membership applications
in one (1) month at the latest. Applicant is informed about the
decision in one (1) month. Article 8 – Founding and regular members pay 1 YTL as admission fee, and 25 YTL as annual membership fee. Annual membership fees may be amended by the decision of the General Assembly within the limits of the Law of Associations. The membership is not deemed to be valid unless the membership fee of the first year is paid together with the admission fee. Complimentary members may pay membership fee, if they wish. BODIES OF THE SOCIETY AND THEIR DUTIES Article 9 – Bodies of the Society of Anatomy and Clinical Anatomy: A) General Assembly B) Board of Directors C) Auditing Board
Article 10 – The General Assembly meets at the date, place and hour which are determined upon the call of Board of Directors on October once in two years. General Assembly is extraordinarily held in the cases that the Board of Directors considers the meeting to be necessary or upon written demand of one fifth of the members of the Society or the auditing board. Ordinary and Extraordinary General Assembly meetings may be held outside of the provinces and counties in which the Headquarters of the Society is located in accordance with the Law of Associations. Absolute majority is necessary at the first ordinary and extraordinary meetings. If required quorum is not constituted, the second meeting will be held within one month and at least after one week. Absolute majority is not required at the second meeting. However, number of members at the second meeting cannot be less than twice of the total sum of the members of the Board of Directors and Auditing Board of the Society. The decisions of the meeting are made via absolute majority of the participants. The members, who participate in General Assembly, enter into the meeting place by signing across their names in the list which is compiled by the Board of Directors. In General Assembly, the decisions are made by open vote unless otherwise determined. One chairman and two secretaries are selected at the beginning of the meeting to manage the General Assembly.
Article 11 – Duties of the General Assembly; A. To discuss and determine reports of the Board of Directors and the Auditing Board; B. To discuss, exactly accept or amend budgetary draft for the next period; C. To amend charter and to constitute directives; D. To select the members of the Board of Directors and the Auditing Board; E. To discuss and determine issues which are brought to the General Assembly; F. To display international activities for the Society, to participate in or to resign from membership of associations or organizations located abroad; G. To perform other duties which are specified in the Law of Associations.
Article 12 – The Board of Directors is composed of seven regular and seven alternate members. It is selected by secret vote of General Assembly. The principal members of the Board of Directors are met under the chairmanship of the oldest member within five (5) days at the latest. They select chairman, deputy chairman, secretary general and accountant member by secret vote. The regular and alternate members who are elected for the Board of Directors and the Auditing Board are notified to the highest authority of public administration by the Chairman of the Board of Directors according to the provisions of the Law of Associations within seven (7) days following the election by the General Assembly. Upon the call of the chairman or the deputy chairman of the Board of Directors, the Board of Directors meets at least once in six months. In the meetings of the Board of Directors, decisions are made by majority. The membership of a member who does not attend to five consecutive meetings of the Board of Directors shall be terminated per se. One of the alternate members is called, instead of the member who resigned or whose membership is terminated per se, by the order of votes that they have received.
Article 13 – The duties of the Board of Directors: A. To represent the Society. The chairman is responsible for this duty on behalf of the Board of Directors. In the cases that the chairman is not present, deputy chairman or another member of Board of Directors who is entitled to represent the company undertakes the duty of representation; B. To carry out operations in connection with income and expenditure accounts of the Society and to submit the budget of the next term to the General Assembly; C. To carry out other works assigned by the Law of Associations and the Charter of the Society.
Article 14 – The Auditing Board is composed of three regular and three alternate members. The Board is elected by the General Assembly. The regular members of the Auditing Board select the Chairman amongst them. The Auditing Board audits all accounts and properties of the Society. The Auditing Board audits once in six months at the latest. The Auditing Board submits the results of the audit as a report to the Board of Directors and the General Assembly. INCOMES AND EXPENDITURES Article 15 – Incomes of the Society A. Admission and annual membership fees; B. Donations and aids; C. Incomes provided by various activities
Article 16 – Expenditures of the Society is the expenses for activities and awarded prizes. RECORDS OF THE SOCIETY Article 17 – The Society keeps the following records which are certified by the Notary Public: A. Member list record; B. Decisions’ record; C. Incoming and outgoing documents’ record D. Income and expenditures’ record E. Budget, final account and balance sheet record; F. Fixtures’ record CHARTER AMENDMENT AND TERMINATION
Article 18 –
The charter amendments are made by the General Assembly. It is
necessary to have at least two-third votes of the number of members
who participate in the General Assembly. Article 19 – For termination of the Society, it is necessary that at least two-third of the members, who are entitled to participate in the General Assembly, are present.
If majority is not provided
in the first meeting, the members are invited for the second
meeting. However, number of members at the second meeting cannot be
less than twice of the total sum of the members of the Board of
Directors and Auditing Board of the Society. The decision of
termination is made by two-third of the members who are present in
the meeting.
Article 20 – Relevant provisions and regulations of the Law of Associations are applied to the issues which are not clearly stated in the Charter of the Society. TEMPORARY ARTICLE Article 1 – The founding members, whose names are written below by founders, form temporary board of directors until the first General Assembly as to carry out works of the Society.
Deputy Chairman: Türkan Erem, Professor of Anatomy Secretary General: Ahmet Çimen, Professor of Anatomy Accountant: Doğan Akşit, Professor of Anatomy Member: Ibrahim Tekdemir, MD, PhD
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